PARTICIPANT PRIVACY NOTICE

Participant Privacy Notice

AKIF Media Marketing & Event ("AKIF", "we", "our" or "us") respects your privacy and is committed to protecting your personal data in accordance with the Personal Data Protection Order, 2025 (Brunei Darussalam) and other applicable laws.

This Privacy Notice explains how we collect, use, disclose, store and protect your personal data when you register for or participate in any event organised or managed by AKIF Media Marketing & Event, including road races, marathons, fun runs and related activities.

Personal Data We Collect

When you register for an event, we may collect basic personal information including:

  • Full name

  • Date of birth

  • Gender

  • Nationality

  • NRIC/Passport number (where required)

  • Email address

  • Mobile telephone number

  • Emergency contact information

  • Residential address (where required)

  • Race category and event-related information

  • T-shirt size

  • Medical declarations voluntarily provided for participant safety

  • Payment confirmation and transaction reference (we do not store your full credit or debit card details)

Why We Collect Your Personal Data

We collect and use your personal data to:

  • Process your event registration and payment

  • Verify participant eligibility

  • Produce race bibs, timing records and event results

  • Communicate important event updates

  • Provide race pack collection and participant support

  • Respond to medical emergencies during the event

  • Maintain event safety and security

  • Comply with legal and regulatory obligations

  • Improve future events and participant experience

  • Send information about future events organised by AKIF (unless you choose to opt out)

Disclosure of Your Information

Your personal data may be shared only where necessary with trusted third parties, including:

  • Event timing service providers

  • Payment gateway providers

  • Medical and emergency service providers

  • Government authorities where required by law

  • Event partners, contractors or service providers assisting in delivering the event

We require these organisations to protect your personal data and use it only for authorised purposes.

We do not sell or rent your personal information to third parties.

Photography and Media

Our events are public sporting events.

Photographs, video recordings and live broadcasts may be captured during the event. By participating, you acknowledge that your image, voice or likeness may appear in promotional materials, event publications, websites, social media platforms or news coverage without additional compensation.

Data Security

We implement reasonable administrative, technical and organisational safeguards to protect your personal data against unauthorised access, disclosure, alteration or destruction.

While no electronic transmission or storage system is completely secure, we take appropriate steps to safeguard your information.

Data Retention

We retain your personal data only for as long as reasonably necessary to fulfil the purposes described in this Privacy Notice, comply with legal obligations, resolve disputes and maintain event records.

Your Rights

Subject to applicable law, you may request to:

  • Access your personal data;

  • Correct inaccurate or incomplete information;

  • Withdraw your consent (where processing is based on consent);

  • Request deletion of your personal data where legally permissible; or

  • Enquire about how your personal data is being used.

Certain requests may be subject to legal or operational limitations.

Contact Us

If you have any questions regarding this Privacy Notice or your personal data, please contact:

AKIF Media Marketing & Event
Email: info@bruneimarathon.com

Consent

By submitting your event registration, you acknowledge that you have read and understood this Privacy Notice and consent to the collection, use, disclosure and processing of your personal data as described above for the purposes of organising and administering the event.